Mitchell Realty Services, Inc.

Advertisement of Property

The most effective form of advertisement utilized in the Real Estate market today is through the internet. All the homes whether for Lease or Sale, are listed on the Gainesville Alachua Association of Realtors MLS system giving all area Realtors information on your home(s). The homes are then automatically listed on over 25 additional websites. These are just some of the websites we place our listings on: Realtor.com, HomeFinder.com, Homes.com, RealtyTrac.com, Apartments.com, ApartmentList.com, Realtor.com, Rent.com, Zillow and Trulia and many more websites.

Tenant Application Processing

Mitchell Realty Services performs a thorough verification on each applicant, which includes a Credit Check, Employment Verifications, Background checks, and most importantly, Rental References. Our thorough screening process allows us to secure the best tenants possible and that's why 97% of the tenants approved through this method pay rent timely and take great care of your investment property.

Collecting Rents and Security Deposits

  • All rental payments are due by the 5th of every month. Any expenses are deducted and the remaining proceeds are deposited directly in the owner’s bank account by the end of the current month!
  • Tenants are required to pay a security deposit equal to one month's rent in most cases.
  • These deposits are kept in the trust account so that any tenant deposit refund can be sent in a timely manner at the end of their lease.
  • Tenants who have not paid their rent by their due date will receive late notice phone calls and written late notices at the appropriate intervals.
  • Although evictions are rare, Mitchell Realty Services will arrange for the tenant to be removed when necessary using the eviction courts system usually within 45 days. Our late charge policy is strictly enforced.

Property Reviews 

  • Are you aware of the condition of your investment throughout the lease? 
  • Does your tenant have an unauthorized pet? 
  • Are there several unauthorized roommates living in the home? 
  • One of our plans offers property condition reviews during the lease term. Our property managers perform a review of the condition of the home once management begins, 60 days after each tenant move's in and on an annual basis upon lease renewal.  It is imperative to be aware of the condition of your investment and our property reviews will do just that.

Maintenance and Repair Requests

  • We provide qualified and reasonably priced subcontractors to properly perform maintenance tasks.
  • Only licensed contractors are called to make repairs on major air conditioning, heating, plumbing and electrical repairs.
  • We closely control and supervise our maintenance work.  We know how much repairs should cost and how long they should take to complete.
  • Property owners are notified of any single repair that exceeds $200, except in cases of an emergency.

Negotiating Renewal Leases

  • Renewal leases are negotiated with the owner's best interest in mind.
  • Renewal rates are set based on market conditions, quality of the tenant, type and marketability of the property, and time of year.
  • Our best tenants are offered renewal rates at just below the market rate proving to the tenants that we would like to keep them "on board" and also proving that it would be in their best interest to renew.
  • Handling lease negotiations in this manner has allowed us to maintain a higher than market occupancy rate!

Account Services - Owner's Reports

  • We do the bookkeeping.  Our computer systems keep complete, accurate records of every income and expense that affects your property and provides a report via email the end of every month.
  • These monthly reports show all deposits made, expenses paid out with original invoices from contractors attached, and any owner contributions.
  • Owner's have access to property related documents online through their owner's portal.
  • Rental proceeds are deposited into your bank account.
  • Also, end of the year reports and 1099's are sent to all owners for tax purposes.
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